Annual canvass

Depending on the information we hold for you, we’ll contact you about the annual canvass in one of these ways:

• by email between July and November – you must respond to this
• by paper form sent by post between July and November – you must respond to this
• by green paper form sent by post in September – you only need to respond if there are changes
• by salmon-coloured form sent by post between September and November – you must respond to this

Examples of forms are shown below.

Paper form sent between July and November:

Green paper form sent in September:

Salmon-coloured form sent between September and November:

Postal or proxy vote expiry reminder

If you currently vote by post or by proxy, your form may show the date when that arrangement expires. If your vote is due to expire, you will need to make a new application to continue voting by post or by proxy. This reminder does not affect your annual canvass response.

An example of how this appears on the form is shown below. 

Emails about the canvass

Emails are sent to all electors who have previously provided an email address. 

If other electors at your household want to receive the email in future, add their email address in your online response. 

Emails are sent from elmbridge.electoral@notifications.service.gov.uk. If you want to check the email is genuine, contact us. 

Reminders and follow up visits

If you do not respond to the canvass form or email, we’ll send reminders and make follow up visits to your property.  To avoid reminders and follow up visits, respond to the annual canvass as soon as possible. 

Council staff will wear photo ID for follow up visits. If you want to check their identity, contact us on 01372 474474.