Food hygiene training privacy notice

For food training in-house and e-learning online application forms 

Who we are and what we do

Elmbridge Borough Council are what is known as the ‘Controller’ of any personal data that you provide to us. For further information please see our corporate privacy policy.

What we need

In order to register on a food hygiene course or e-learning course we will require you to provide contact details of the delegate(s) and of the person who is making the course booking. The delegate(s) date of birth will also be required as part of the process as this is a requirement of the training award provider Highfield Awarding Body for Compliance Limited.

Why we need it

The information is required in order to process your application and is kept on a database. This information enables us or the awarding body Highfield to contact you and to provide a record of who is attending or booking the training.

The consequence of not providing the required information means the application will not be processed.

What we do with it

The information that you provide will be held by the Council and will be accessed by authorised Council employees. The information will also be shared with Highfield Awarding Body for Compliance who is the examining body for the course. Highfield is registered with the UK Information Commissioner’s Office as a Data Controller. Its registration number is Z1586208

We may also pass on your personal information if we have a legal obligation to do so, this includes exchanging information with other government departments for legal reasons.

How long we keep it

Your personal data will be removed from our database, in line with our retention policy 6 years after you completed the course.

What we would also like to do with it

The information that you provide, we may use to send out reminders relating to forthcoming training courses. If you would like us to send reminders, please tick to opt in.

What are your rights?

These are contained in our corporate privacy policy.

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