Speaking at Sub-Committee

When an application is considered at Area Planning Sub-Committee members of the public are allowed to attend but can only speak through the public speaking procedure.

Applications eligible for public speaking

An objector will only be permitted to speak where 10 or more written objections from separate households have been received within the consultation period or alternatively, a petition has been received and signed by a minimum of 50 signatories and their respective addresses. In both cases, only addresses within the locality of the application site will be counted.

Who can speak

Objectors will be notified in writing of the date that the application will be heard at Area Planning Sub-Committee. You will need to register your interest to speak by telephoning 01372 474474. You must do this at least 4 ½ working days prior to the meeting, i.e. by mid-day on the preceding Tuesday for a Monday evening meeting. The applicant (or their agent) will be permitted to speak only in response to an objector and consequently, not solely to promote the proposed development.

Please note that speakers will be chosen on a first-come, first-served basis, and only one person will be allowed to address the Sub-Committee. However, it is possible for a spokesperson to be appointed to put the combined views of objectors across at the meeting. Your details will therefore be passed on to any subsequent callers, who may contact you. Once a speaker has spoken on an application, they may not speak again on the same application at subsequent meetings of the Sub-Committee or Planning Committee.

Your views

You will need to limit your views to relevant planning issues such as:

  • external design, appearance and layout
  • highway safety and parking
  • loss of light or overshadowing
  • loss of amenity
  • residential amenity

The Sub-Committee are not able to take into account such items as:

  • private property rights
  • the applicant's morals or motives
  • effect on property values
  • loss of a view
  • matters covered by other legislation

Procedure at the meeting

  1. A planning officer will introduce the application by outlining the scheme and reporting any late information that has been received since the agenda was printed.

  2. The Chairman will then invite you to move forward and you will be given 3 minutes to outline your views. This time limit is strictly enforced.

  3. You cannot ask questions of Councillors, officers or others. The Chairman may allow members of the Sub-Committee to ask for clarification of any points you raised.

  4. After you have finished speaking, you will be asked to return to your seat.

  5. The applicant or agent will then move forward and have the same amount of time to present his/her response.  The Chairman may allow members of the Sub-Committee to ask for clarification.

  6. The planning officer will then comment on any points you or the applicant/agent raised, and the Sub-Committee will proceed with its deliberations on the application.

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