Making the Decision

Coronavirus (COVID-19) update

In view of the latest Government advice regarding Coronavirus the planning and planning sub-committee meetings will be held virtually. Members of the public can watch the meetings on our webcast portal.

The next meetings can be found on our committees calendar

Find out more on Coronavirus: planning service updates.


Every planning application goes through the same decision making processMost applications are assessed against our planning policies and decided by managers in the development management team under delegated powers. Some larger or contentious applications are decided by area planning sub-committee or Planning Committee. 

Area planning sub-committee meetings are normally held every four weeks and Planning Committees are held throughout the year on a Tuesday evening in the Civic Centre, Esher. The exact meeting dates may vary, so please refer to the committees calendar. You can also view lists of upcoming and recent committees on our planning search.

Area planning sub-committee 

The sub-committee will decide the following planning applications:

  • All applications (except major) ‘referred’ to a sub-committee by a ward member for the ward within which the application is situated shall be done on a conditional basis. Referrals shall be submitted within 28 days of validation.

  • Minor applications (1-9 dwellings or non-residential development less than 1000sqm) which are recommended for approval by officers and there are objections from 15 or more households or from Claygate Parish Council (if a petition, or an objection letter is received from an organisation such as a residents’ association, political party or conservation area advisory committee each shall be treated in the same way as an objection from 1 household).

  • Applications for permission in principle which are recommended for approval by officers and there are objections from 15 or more households.

  • All applications submitted by or on behalf of members, the council or officers of the council.

Planning Committee

The Planning Committee will decide the following planning applications:

  • Major applications ‘referred’ to the Planning Committee by a ward member for the ward within which the application is situated.

  • Any two members of the Planning Committee have referred an application from an area planning sub-committee to the Planning Committee provided that they have been present for the complete consideration of that application at the area planning sub-Committee meeting.

  • Major applications (10+ dwellings or 1000sqm+ non-residential floorspace) which are recommended for approval by officers where there are objections from 15 or more households or from Claygate Parish Council (if a petition, or an objection letter is received from an organisation such as a residents’ association, political party or conservation area advisory committee each shall be treated in the same way as an objection from 1 household). 

  • All departures from the Development Plan required to be referred to the Secretary of State. 

View agendas and minutes

You can view the agendas at least one week before the meeting and access the minutes, when available, by selecting the date of the meeting from the listed areas.

Speaking at committee

In some circumstances the public are invited to participate in area planning sub-committee and Planning Committee meetings.

Read more about who can speak at committee, including how to register your interest, which information is relevant to discuss and what to expect at the meeting itself.

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