Making the Decision

Once a planning application has been validated, we will aim to deal with each application within the statutory time limits. Minor applications should be decided within 8 weeks, major applications within 13 weeks and 16 weeks for applications accompanied by an environmental statement.

Read more about the decision making process on the Planning Portal.

The final decision is in the form of a decision notice issued to the applicant or agent. The decision notice will clearly set out any conditions attached to a permission or the reasons for a refusal along with any additional information.

Some decisions may not be made until the applicant and other relevant parties have entered into a planning obligation. If an obligation is believed to be required, an applicant will be told at the earliest opportunity so that negotiations over the nature of the obligation agreement can be conducted concurrently with the processing of the application.

Read more about planning conditions and obligations on the Planning Portal.

Area Planning Sub-Committee

Most planning applications are assessed against our planning policies and decided by managers in the development management team under delegated powers, but some larger or contentious applications are decided by Area Planning Sub-Committee or Planning Committee.

The Sub-Committee will decide the following planning applications:

  • All applications (except major) ‘referred’ to a Sub-Committee by a ward member for the ward within which the application is situated shall be done on a conditional basis. Referrals shall be submitted within 28 days of validation.

  • Minor applications (1-9 dwellings or non-residential development less than 1000sqm) which are recommended for approval by officers and there are objections from 15 or more households or from Claygate Parish Council (if a petition, or an objection letter is received from an organisation such as a residents’ association, political party or conservation area advisory committee each shall be treated in the same way as an objection from 1 household).

  • Applications for Permission in Principle which are recommended for approval by officers and there are objections from 15 or more households.

  • All applications submitted by or on behalf of members, the council or officers of the council.

The Planning Committee will decide the following planning applications:

  • Major applications ‘referred’ to the Planning Committee by a ward member for the ward within which the application is situated.

  • Any two members of the Planning Committee have referred an application from an Area Planning Sub-Committee to the Planning Committee provided that they have been present for the complete consideration of that application at the Area Planning Sub-Committee meeting.

  • Major applications (10+ dwellings or 1000sqm+ non-residential floorspace) which are recommended for approval by officers where there are objections from 15 or more households or from Claygate Parish Council (if a petition, or an objection letter is received from an organisation such as a residents’ association, political party or conservation area advisory committee each shall be treated in the same way as an objection from 1 household). 

  • All departures from the Development Plan required to be referred to the Secretary of State.

Area Planning Sub-Committee meetings are normally held every four weeks on a Monday evening and Planning Committees are held throughout the year on a Tuesday evening at 7pm in the Civic Centre, Esher. The exact meeting dates may vary, so please refer to the committee calendar.

You can view the agendas at least one week before the meeting by selecting the date of the meeting from the listed areas below.

Speaking at Committee

In some circumstances the public are invited to participate in Area Planning Sub-Committee and Planning Committee meetings.

Read more about who can speak at Committee, including how to register your interest, which information is relevant to discuss and what to expect at the meeting itself.

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