If you wish to hold an occasional event in England or Wales that involves the sale of alcohol or the provision of entertainment, you must give a Temporary Event Notice (TEN).
Please apply for your TEN at least six weeks before the event. Don't leave it to the last minute in case there is an objection or problem.
TENs - Covid-19 requirements
Covid risk assessments - If your event is for more than 30 persons you are required by regulations to undertake a Covid-19 risk assessment. You can upload you risk assessment when you submit your TEN. This will allow the police and environmental health to fully assess the risks associated with your proposed event. If you do not provide an adequate risk assessment the Environmental Health Authority will object to your TEN and your event may not go ahead. We strongly advise you to follow the Surrey Public Health guidance (Covid risk assessments link above) or seek professional help to complete a risk assessment. The Council’s Environmental Health Team are unable to offer detailed advice separately on the completion of risk assessments.
How to submit a TEN
Please note payment must be made at the same time a TEN is submitted. The fee is £21.
If you do not submit the fee with your TEN then your submission will be invalid and cannot be processed further.
If you submit an incorrect notice your fee may still be retained.
A TEN must be received by the Local Authority and copied to the Police and the Pollution Control Authority at Elmbridge Borough Council within the timeframes specified for Standard or Late TENS.
If the premises where the event is to be held is in areas governed by two or more local authorities applications must be made to each.
Standard TEN (minimum notice period):
10 working days exclusive of the day on which the event is to start, and exclusive of the day on which the notice is given.
Late TEN (minimum notice period):
9-5 working days must be given (you can only have two of these per calendar year as a non-personal licence holder, and if the Police or Environmental Services object, the TEN will be invalid).
Any sale or supply of alcohol (including giving it away as part of a wider ticket e.g. "fish and chip supper including free glass of wine" and may include where alcohol is given away as a prize such as at a bottle stall or raffle).
Entertainment consisting of plays, films, an indoor sporting event, boxing or wrestling, a performance of live or recorded music, any playing of recorded music, any performance of dance, or entertainment of a similar description. (Note: This will only be licensable if it is public entertainment or, if it is private entertainment intended to make a profit - no matter to whom or to where the proceeds go. This may include many fund raising activities not previously licensable e.g school fêtes or quiz nights where the function is private but is designed to be a fundraiser.)
If you prefer you can download the temporary event notice application form and return this form in duplicate.
Temporary Event Notices (TENs) for larger events
In general, the licensing authority expects organisers of large events to apply for a premises licence and to supply an event management and safety plan with their application. This allows for the maximum consultation period and full consideration by the responsible authorities (police, fire and rescue, environmental health etc.) and the public.
If any of the following apply to you, please email us at firstname.lastname@example.org to determine whether a TEN is appropriate:
there will be 200 or more persons attending the event
you need an event management plan for the event
the event will be outdoors, and music will be provided
the event is not at a premises where people ordinarily gather (e.g. a village or church hall)
you will be using a temporary structure such as a stage or similar
the event will be at a premises where an alcohol or entertainment licence does not exist
the event will last several days
The above list is not exhaustive. If you have any queries about the most appropriate authorisation for your event, please contact us. Please be aware that TENs for larger scale events are more likely to attract objections from the police or environmental health.
The Licensing Act 2003 makes no provision for refunds. This includes where a notice is withdrawn or submitted in error.
For further information, contact email@example.com or telephone 01372 474 748.