Events in parks and open spaces

You can book to hold your event in an Elmbridge park or open space.

How to book    

To book an event, please complete the online application at least three months before your proposed event. We recommend that you submit your application 6 months in advance for small to medium events, and 12 months in advance for large events.

You will be asked to provide details of the date(s) and times for your event, and your preferred location. You can also upload any supporting information such as a site plan or risk assessment.

Complete the online application

What happens next?

  • Once your application has been submitted it will be reviewed by our leisure team. You may be asked to provide additional information or more detailed site plans.
  • You will be invoiced for your event six weeks before it is due to start.
  • Your documents must be approved by us at least 16 days before your event is due to take place. The amount of time taken to check your event documentation will depend on the size and nature of the event.
  • When your documents have been approved and your payment has cleared you will be given final approval for your event to take place.

Information about bookings

We recommend that you don’t advertise your event until we have given written confirmation that your event can go ahead.

It is your responsibility to notify the Police, Environment Agency or other authority if necessary for your event.

If your event takes place within one month of another major event at the same venue, we may have to refuse permission or review whether it is suitable for your event to take place. 

Event planning and safety advice

You can find more information in the following resources:

Location of parks and open spaces in the borough by searching using 'My Neighbourhood' 

Temporary Event Notices (TENs)        

Planning permission for event signage 

Risk assessment guidance for events held on council land

Organising a voluntary event: a 'Can do' guide

London Events toolkit and Health and Safety Executive (HSE) for useful event planning resources

Guidance regarding Monkeypox when planning events and mass gatherings  

Services by A-Z