By-election July 2018

Oxshott and Stoke d'Abernon Ward By-election 12 July 2018

On Thursday 12 July 2018, residents in the Oxshott and Stoke d'Abernon ward will elect one ward councillor to Elmbridge Borough Council following the resignation of Councillor James Vickers.

Key dates for 12 July by-election

 Nomination papers available   Tuesday 5 June
  Notice of election  Tuesday 5 June
 Delivery of nomination papers    by 4pm on Friday 15 June
  Statement of persons nominated        by 4pm on Monday 18 June
 Registration deadline    midnight on Tuesday 26 June
 Postal voting deadline    5pm on Wednesday 27 June
 Proxy voting deadline    5pm on Wednesday 4 July
 Notice of poll/list of polling stations    by Wednesday 4 July
 First day to replace lost postal votes    Friday 6 July
 Polling day    Thursday 12 July
 Counting of votes   Thursday 12 July

Official notices

How to stand as a candidate

The nomination period has now closed.

Guidance for candidates and agents

Who are your candidates?

The details of the candidates are included under 'Official Notices'

Elmbridge Borough Council does not publish any information about the candidates' campaigns. The candidates and/or political parties may publish their own literature. The local and national media may provide information.

Register to vote

The deadline to register to vote has now passed.

Registered voters will be sent a poll card at the beginning of June with information about the election. If you have not received a poll card, or you have recently moved, you may not be registered to vote.  You can email or phone 01372 474474 to check if you are registered.

Who can vote

To vote at these elections, you must be aged 18 or over on election day and be a British, Irish or Commonwealth citizen, or citizen of other member states of the European Union.

Your name must appear on the Register of Electors before you can vote.

Voting by post

The deadline to apply to vote by post has now passed.

If your are unable to vote in person on 12 July you may wish to consider voting by proxy instead.  Applications must reach Electoral Services before 5pm on 4 July.

When will I receive my postal vote?

Postal voters will be sent their postal vote around Friday 29 June by first class mail.

If you have not received your postal vote by Friday 6 July, email

How do I complete my postal vote?

When you receive your postal vote, read the instructions carefully.  Your postal vote includes the ballot paper and a postal voting statement.  Complete both of these and return them straight away.  Completed postal votes need to be returned to the Returning Officer by 10pm on Thursday 12 July. If you miss the post you can hand your completed postal vote into either polling station in the Ward or the Civic Centre in Esher.

If you need help to vote, you can ask someone you know or get independent help by contacting Electoral Services.

If you lose your postal vote or make a mistake, contact Electoral Services straight away.  A replacement postal vote can be issued before 5pm on Thursday 12 July.

Voting by proxy

If you wish to apply to vote by proxy, your application form must reach Electoral Services before 5pm on Wednesday 4 July.

You can send your completed application form:

  • by post or hand delivery to Electoral Services, Elmbridge Borough Council, Civic Centre, High Street, Esher, KT10 9SD

  • by email to as a scanned attachment or photo

If after 5pm on Wednesday 25 April you have a medical emergency or learn you cannot go to the polling station because of work reasons, you can apply to vote by emergency proxy. This means someone else can vote on your behalf. The deadline for completed applications is 5pm on 12 July.

Your polling station

If you are registered to vote, a poll card will be sent to you at the beginning of June with further information about the election, including a map of your polling station.  There are two polling stations and you will need to visit the polling station stated on your poll card

  • Oxshott Village Centre, 19 Holtwood Road, Oxshott, KT22 0QJ

  • Stoke d'Abernon Village Hall, Station Road, Stoke d'Abernon, KT11 3BN

Polling stations are open between 7am and 10pm on Thursday 12 July.

How to vote

Always read the instructions on how to complete the ballot paper carefully, even if you have voted before. The ballot paper lists the name of each candidate along with their party name and party logo (if any).

You are able to vote for one candidate at the by-election. Simply put an X (a cross) next to the candidate that you wish to vote for.

More information is available at Your Vote Matters.

Who is elected

The candidate with the most votes is elected using the first past the post system.  The elected councillor will serve in office until May 2019.


The count will take place at the Esher Civic Centre, from 10pm on Thursday 12 July. An announcement of the result is expected before midnight and will be publicised at Election Results.

Any press enquiries should be directed to

More information

If you would like more information about these elections, please email


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