By-election - 1 July 2021

Elmbridge Borough Council by-election
Thursday 1 July 2021 - Cobham and Downside ward

On 1 July, residents in the Cobham and Downside ward will go to the polls to have their say on who represents them on Elmbridge Borough Council.  The by-election is being held to fill the vacancy caused by the death of Councillor Dorothy Mitchell.


Polling stations will be safe places to vote in these elections, or you can vote by post or by proxy if you can’t, or don’t want to go to the polling station. Inside the polling station there will be safety measures in place, so be prepared to follow the signage and any instructions. You can expect many of the measures you’ve become used to over recent months, such as hand sanitiser, distance markings and face coverings. You are encouraged to bring your own pen or pencil to mark your ballot paper. Safety measures may mean you have to wait for longer than usual to be able to cast your vote. Try to avoid busy times if you can, like before and after work, after the school run and lunchtime.

If after 5pm on 23 June you are unable to vote in person because you are self isolating as a result of government or medical advice, you can apply to vote by emergency proxy.  You can also use this form if your proxy is unable to vote in person because they are self-isolating.  You can apply up to 5pm on 1 July.

Key dates and official notices

Note: official notices will be uploaded once key date has been reached.

  • Notice of Election : Wednesday 26 May
  • Statement of persons nominated and election agents: by Monday 7 June
  • Registration deadline: Midnight on Tuesday 15 June
  • Postal voting deadline: 5pm on Wednesday 16 June
  • Proxy voting deadline: 5pm on Wednesday 23 June
  • Notice of Poll: Wednesday 23 June
  • First day to replace lost postal votes: Friday 25 June
  • Polling day: 7am - 10pm on Thursday 1 July
  • Counting of votes: Thursday 1 July

Candidates and agents

The Electoral Commission website outlines eligibility to stand for election in each type of poll and publishes comprehensive guidance and resources for candidates and agents for all polls. This includes rules on spending, donations, and campaigning. 

  • Advice on electoral deadlines and procedures is available from the Returning Officer’s staff at .
  • Nomination papers are available from or the Electoral Commission website.
  • Nomination papers, consent to nominations and home address forms must be delivered by hand to the Civic Centre in Elmbridge on any working day between 9am and 5pm between 27 May and 3 June, and between 9am to 4pm on 4 June.

Register to vote

The deadline to register to vote is midnight on Tuesday 15 June.  If you are unsure whether you are registered contact Electoral Services.  If you are not registered you can apply online or contact Electoral Services for an application form.

Every registered voter in the Cobham and Downside ward will be sent a poll card at the end of May with information about the election including your polling station. If you have not received a poll card, or you have recently moved, you may not be registered to vote.

Who can vote

To vote at these elections, you must be aged 18 or over on election day and be a British, Irish, European Union citizen, or Commonwealth citizen with permission to enter or stay in the UK, or who does not need permission. Your name must appear on the Register of Electors before you can vote.

Different ways to vote

There are three ways to vote:

  • by post
  • by using a proxy voter
  • in person at a polling station. 

Voting by post

The deadline for receiving new postal vote and postal proxy applications, and for changes to existing postal or proxy votes is 5pm on Wednesday 16 June. Voters with existing postal voting applications in place will be sent a postal poll card at the end of May with information about the election.

Postal votes will be despatched around Friday 18 June.  If you have not received your postal vote by 25 June, call 01372 474474 to arrange a replacement.

More information about voting by post including an application form.

Voting by proxy

The deadline for applying for a temporary or permanent proxy vote is 5pm on Wednesday 23 JuneHowever, if after 5pm on 23 June you are unable to vote in person because: 

  • you have a medical emergency
  • you learn you cannot go to the polling station because of works reasons
  • you or your appointed proxy is self-isolating as a result of government or medical advice 

you can apply to vote by emergency proxy.  Completed applications much reach Electoral Services by 5pm on 1 July.

Voting in person at a polling station

If you are registered to vote, a poll card will be sent to you with further information about the election, including a map of your polling station. You do not need to take the poll card with you to vote.           

  • Cobham Village Hall, Lushington Drive, Cobham, KT11 2LX - for voters in HA and HC polling districts
  • Downside Village Hall, Downside Common Road, Downside, KT11 3NP - for voters in HB polling district
  • Polling stations are open between 7am and 10pm on Thursday 6 May 2021.
  • How to vote in a polling station

How to vote  

Always read the instructions on how to complete the ballot paper carefully, even if you have voted before. The ballot paper lists the name of each of the parties and candidates along with their party logo (if any)

You can vote for one candidate by putting a cross [X] in the box next to your choice.

More information is available at the Electoral Commission.

Who is elected

One Elmbridge Borough Councillor will be elected to Elmbridge Council for the Cobham and Downside ward.


The counting of the votes will take place from 10pm on Thursday 1 July.  Results will be publicised at Election Results. The press and candidates may confirm details of the count venue by contacting Electoral Services directly.

Any press enquiries should be directed to  

More information

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