Food Premises Registration Guidance Notes

What is registration?

Registration of premises used for a food business (including market stalls, delivery vehicles and other movable structures) is required by law. Registration will allow Local Authorities to keep an up-to-date list of all those premises in their area so they can visit them when they need to. The frequency of the visits will depend on the type of business.

Who needs to register?

If you run a food business for 5 or more days in any 5 consecutive weeks, you must tell (or arrange for someone else to tell) the Local Authority about any premises you use for storing, selling, distributing or preparing food. Food premises includes restaurants, hotels, cafés, shops, supermarkets, staff canteens, kitchens in offices, warehouses, guest houses, delivery vehicles, buffet cars on trains, market and other stalls, hot dog and ice cream vans etc.

If you use vehicles for your food business in connection with permanent premises such as a shop or warehouse you only need to tell the Local Authority how many vehicles you have. You do not need to register each vehicle separately. If you have one or more vehicles but no permanent premises, you must tell the Authority where they are normally kept and register them accordingly.

Anyone starting a new food business must register with the Local Authority at least 28 days before doing so.

The majority of premises will have to be registered. However, certain premises are exempt from registration, e.g. some which are already registered for food law purposes, certain agricultural premises, motor cars, tents and marquees (but not stalls), some domestic premises and some village halls. You should contact your Local Authority if you think you might be exempt.

On the basis of the activities carried out, certain food business establishments are required to be approved rather than registered. If you are unsure whether any aspect of your food operations would require your establishment to be approved, please contact Elmbridge Borough Council for guidance.

How do I register?

By completing an |Application for Registration of Food Premises form.

Registration cannot be refused and there is no charge. The registration form must be returned to your Local Authority. If the form is returned to the wrong Local Authority your application will not take effect until it is received by the correct Authority. If you use premises in more than one Local Authority area, you must register with each Authority separately.

You must populate all boxes which apply to your business, answer all the questions and give all the information requested. Seasonal businesses operating for a certain period each year should give the dates between which they will be open in answer to the relevant question. If you have any questions your Local Authority will help you. It is an offence to give information which you know is false.

What happens to the information given on the form?

The Local Authority will enter the details on its Register of addresses and the type of business carried on at each premises. This Register will be open to inspection by the general public. Records of the other information provided will not be publicly available.

Changes

Once you have registered with the Local Authority you only need notify them of a change of proprietor, if the nature of the business changes, or if there is a change of address at which movable premises are kept. The new proprietor will have to complete an application form.

If the Local Authority wishes to change the entry in the Register because of information which it receives from someone else you will be given 28 days notice and an opportunity to comment on the proposed change.